Empowering IT Support to Deliver Efficiency, Reliability, and Satisfaction Across Every Interaction
As we companies slowly begin to transition back to partial employees in the office be it by percentage, department, etc. There are several factors to keep in mind from the IT side of the house when it comes to returning to the office. After a year of adapting to mostly remote work, there are some items on the checklist to help ensure your best prepared for the hybrid workplace.
All of which we at Network Right have and are in the process of helping our clientele assure are up to date as the shift begins.
Given that many office conference rooms have been decommissioned for quite some time there a few things to have your team confirm prior to having employees working out of the office again.
Part of what makes a great conference room is access to common IT adapters & cables such as chargers, HDMI cords, and so on. Making sure prior to return that these are all available will make the transition that much more smoother.
Amidst the pandemic many look to save costs where they could & software such as conference room were one where people may have either not renewed or paused until they were back in office. It’s worth in the switch a hybrid setup you validate all licenses are good to go. Additionally it may be worth at least only activating some conference rooms dependent on your head count. That way your not overpaying for unused rooms but still have a sufficient amount to serve the employees who will be back to office.
Similar to the previous mentioned tip its worth re-evaluating your software spend as the transition to a hybrid space begins. Certain employees for example will certainly still need your Zoom accounts while others who will be fully onsite may not due to the Zoom Room/Conferencing setup. This is where you can do a break down & audit any software or licenses bought during the work-from-home/remote switch & determine which parties or departments need to retain said application access.
Some tools were super useful & great while everyone was remote where as new solutions or less licenses/seats will be needed now with people shifting back to office.
Other examples can include:
As employees come back to the office one key aspect to check on will be the network. Ensuring all services are still operational in event you cancelled any prior (ISP, Hardware subscription, etc). Also doing some prior checks to ensure things like network firmware for access points, routers, firewalls are all up to date for safety/security as well as efficiency for your workforce.
Small tips such as:
In some cases we even advise depending on the growth/scale of a company over the 2020 pandemic year to potentially re-evaluating your network setup.
An use case we can provide as example would be we have had clients who prior to the pandemic had a network setup better suited for a smaller sized companies and at their previous headcount. However scaling over the last year to 30+ more employees and expanding their space internally meant they needed more AP’s to cover the bigger space and headcount. Currently with offices closed or little to no one working out of them is the best time to perform any hardware upgrades or setups. That way everything is prepped & ready as people return.
A big part of the hybrid setup will revolve around users alternating around onsite & remote presence. As such some companies are looking into hotel desk options. These provide employees a temporary station they can book when their in office for days at a time or even remote employees visiting another office location. Hotel desks offer basic equipment that any team member can come in & connect to with ease.
We advise the following when it comes to offer flex/hotel desks.
This is a great way to offer space to work for employees who may only come in from time to time especially with current limitations that may be in place.
Lastly in this transition to both onsite + remote. It’s a perfect opportunity for IT to ensure inventory of important hardware laptops, mobile devices, and so on are all up to date. One big challenge in the remote shift was ensuring IT teams could easily keep track of hardware both new and old as companies onboarded in the remote times. At Network Right we rolled out solutions such as mobile device management or MDM to log devices & easily keep track.
That said as employees come back to the space some of which may have been onboarded amidst the pandemic will need new hardware keyboards, mice, monitors and so on. This is a great opportunity to ensure inventory is checked & that IT has a good sense of what is available for employees & what needs to be re-stocked. Guaranteeing hardware availability as waves of employees return to office.
Overall we know the transition won’t happen all at once or even at all for some. However, the hybrid workforce is something to consider amidst these times & preparing now on the IT side of things only helps your team & provides a better experience for the employees. Using the above list to make sure your infrastructure is prepped, audited, and updated to support the times ahead.
If your company has any inquiries or interest in the above-mentioned tips to ensure your office & team are set for the hybrid transition don’t hesitate to reach out to hello@networkright.io to see how we can help!
Having an extensive network of software and hardware partners and service providers is the way to go if you want to boost your business’s tech capabilities.
Collaborating with a wide array of partners broadens your technological horizons and enhances your competitive edge. Such a network provides access to specialized skills and innovative technologies that can be tailored to meet your unique business needs on demand.
However, the challenge lies in identifying which partnerships will most effectively propel your business forward.
Essentially, how do you select the right partners to not just meet but exceed your strategic goals?
Before diving into partnerships, you must clearly identify your business’s specific software and hardware needs.
Below are some crucial points to consider:
Forming strategic partnerships allows you to leverage external expertise and technology to enhance your business’s operational efficiency and innovation. Think of it as an avenue to share resources, multiply your capabilities, and achieve goals that are difficult to meet on your own.
The right partnerships breathe new life into your operations, allowing you to expand into new markets and refine your products with insights you mightn’t have internally.
Consider the emotional and practical impacts these partnerships can create:
These partnerships aren’t just beneficial—they’re transformative, setting you on a path to sustainable growth and success.
To effectively map the partner landscape, you’ll need to identify potential allies whose capabilities complement your business objectives.
First, pinpoint the specific needs of your business that require external support, be it advanced software solutions, hardware systems, or both. Understanding the nature and scope of your needs helps filter through the many available options.
Then, segment the potential partners into categories based on their offerings. For example, categorize them into software developers, hardware manufacturers, and integrated solution providers. This segmentation allows you to view the landscape more systematically and identify overlaps and gaps in the market offerings.
You should also consider geographical considerations. Are you looking for partners located nearby for ease of coordination, or is your search global, aiming to tap into the best worldwide? Mapping out the locations of potential partners helps you understand logistical dynamics that could affect your decision.
When evaluating potential software and hardware partners, you’ll need to take into account their expertise first. Check how compatible their products are with your current systems and what kind of integration efforts are required.
You should also inquire about their support and maintenance commitments to guarantee ongoing reliability.
Evaluating a partner’s expertise guarantees you’re aligning with skilled professionals who can meet your business objectives effectively. You need partners who not only understand their industry but also excel in it. Here’s how to make sure you’re choosing the best:
Choosing wisely will elevate your business, promoting progress and innovation.
Evaluating potential partners’ compatibility is essential for ensuring seamless operations and synergy in your business ventures.
Assess whether their software can easily communicate with your existing systems. Look beyond the technical specs; determine if their tools can adapt to your workflows and enhance your team’s efficiency.
Ask potential partners about APIs, data exchange protocols, and customization capabilities. You want to make sure they can integrate smoothly without causing disruptions or requiring expensive overhauls.
It’s also wise to look into user interfaces. If a tool is difficult to use, its integration won’t matter. Find a balance between functionality and user-friendliness to really leverage your new partnerships.
Evaluating a partner’s support and maintenance commitments is essential to ensure they can promptly address any issues and provide ongoing enhancements.
Here are key factors to consider:
Choose a partner who stands firmly beside you, not just on paper, but in action and commitment.
Your network should be positioned to reach and interact with industry leaders in relevant fields.
To effectively engage with industry leaders, you’ll need to:
Ultimately, engaging with industry leaders is as much about making a sale as it is about forming strategic relationships that foster long-term collaboration and growth. Keep your approach focused and adaptive, and you’ll be in a better position to connect with the upper echelons of your industry.
Businesses looking to make a headway in their industry must make thoughtful attempts to leverage partner ecosystems. This will position them to enhance their product capabilities and also expand their market reach.
Collaborating with the right partners opens the doors for you to tap into new networks and technologies that propel your business forward.
This strategic approach allows you to offer more all-encompassing solutions to your customers, setting you apart in the competitive landscape.
Tapping into partner ecosystems can greatly broaden your market reach and boost your business’s visibility. By aligning with the right partners, you’re not just sharing resources; you’re also tapping into their customer base, which can exponentially increase your own. It’s a strategic move that can lead to impressive growth and new opportunities.
Here’s how impactful this collaboration can be:
These partnerships aren’t just practical; they resonate on a deeper level, driving your business forward with shared success.
Building on expanded market reach, leveraging partner ecosystems can also greatly enhance your product capabilities.
By collaborating with a diverse array of software and hardware providers, you’re not just accessing new technologies; you’re integrating cutting-edge solutions that can differentiate your products in the market. This will help you optimize your IT ecosystem with right software and hardware solutions.
For clarity: your partners’ expertise allows you to innovate faster and more effectively, turning standard offerings into customized solutions that meet specific customer needs.
This strategy will enhance the overall value of your products. From improved performance to advanced functionalities, the input from your partners can lead to significant product enhancements.
Hence, you’ll be able to keep up with industry trends and even stay ahead in most scenarios, ensuring your business remains competitive and relevant.
To effectively customize solutions, you must first clearly understand your specific business requirements and objectives.
Once you’ve got a firm grasp on what you need, the next step is selecting the right software and hardware partners who can tailor their offerings to match your vision. The goal should be to find a partner who will work with you to craft a solution that meets and exceeds your expectations.
Here’s why customizing solutions specifically for your business can make a significant difference:
Understanding partnership agreements requires you to carefully assess terms that align with your business goals and protect your interests. When entering into partnerships, especially with software and hardware providers, it’s essential that you grasp every clause.
Don’t hesitate to negotiate terms that don’t sit well with you. Remember, clarity in these agreements prevents misunderstandings and potential legal conflicts down the line.
Ensure you’re clear on the scope of the partnership. What exactly are your partners providing, and what are your responsibilities? This clarity will help you manage expectations and deliver on your commitments. Pay particular attention to the duration of the agreement. Is it a one-time collaboration or an ongoing partnership? This affects how you plan your resources and business strategies.
You should also understand the exit strategies and any penalties associated with breaking the agreement. Sometimes, things don’t work out, and it’s better to have an amicable method to part ways than to be caught in a costly legal battle.
Finally, always have legal counsel review the documents. Their expertise can pinpoint potential issues that you might overlook.
Assessing partnership agreements isn’t just a formality—it’s a safeguard for your business’s future. Be diligent, be aware, and choose partners who reflect your business values and goals.
As you explore integrating new technologies into your business, it’s important to select technologies that align with your specific needs.
You’ll face challenges during implementation, but understanding these hurdles can help you overcome them effectively.
The technologies you use often determine how effectively your business integrates and benefits from new advancements. It’s important to make informed choices that align with your current business model and propel you toward future growth.
Here’s how you can guarantee you’re on the right path:
Once you’ve chosen the right technologies, you might face some challenges when integrating them into your operations. It’s essential to prepare your team for the changes ahead.
Start with training sessions that familiarize everyone with the new systems. You’ll need to manage expectations by setting realistic goals and timelines. It’s common to encounter resistance from staff, so proactive communication is key. Explain the benefits and how the technology will make their work easier in the long run.
Additionally, prepare for technical hiccups. Have a dedicated support team ready to handle queries and solve problems quickly. They’ll be your frontline in ensuring that the implementation doesn’t stall. Remember, patience and preparedness are your best tools here.
To guarantee the smooth integration of new technologies, you’ll need to carefully plan the shift and actively involve all stakeholders. It’s important that everyone’s on board and understands the changes ahead.
Here’s how you can make this shift as seamless as possible:
Building and maintaining long-term collaborations with software and hardware partners can greatly enhance your business’s growth and innovation. To sustain these relationships, you’ll need to focus on clear communication, mutual benefits, and regular engagement.
First, guarantee that communication lines are always open. You’ve got to be proactive in sharing updates, challenges, and feedback. Remember, it’s not just about airing your needs but also listening to your partners’ concerns and suggestions.
Secondly, emphasize creating mutually beneficial arrangements. You have to bring something to the table too. Whether it’s shared resources, joint marketing efforts, or collaborative product development, make sure there’s value for both sides.
Lastly, keep the relationship dynamic and engaging by regularly reviewing the partnership terms and exploring new areas of collaboration. Don’t let your connections stagnate; innovation comes from continual engagement and brainstorming new ideas.
Understanding the critical role of a vast network of partners is essential for maintaining a competitive edge in today’s market.
At Network Right, we specialize in Managed IT services, IT support, professional services, and vCISO services, positioning ourselves as your strategic technology partner. By meticulously identifying your specific technology needs, we can offer tailored solutions that drive your business forward and keep you ahead in your industry.
Maintaining strong partnerships is crucial for continuous innovation and growth. With Network Right, you gain access to a wealth of local expertise and a commitment to excellence that ensures your IT infrastructure is not only current but also future-proof.
Fill out the form below to initiate access to our network of 500+ software and hardware partners and meet all your business needs.
Have you ever wished you could have a top-tier IT executive on your team without the six-figure salary? You’re not alone. As businesses increasingly rely on technology to stay competitive, many find themselves caught between needing sophisticated IT expertise and managing tight budgets. That’s exactly why we’ve seen fractional IT services take off in recent years – they’re filling that crucial gap by providing high-level technology leadership on a part-time basis, giving businesses the expertise they need without the full-time price tag.
Fractional IT services provide businesses with part-time or outsourced technology expertise, delivering high-level IT capabilities without the commitment of full-time employees. The “fractional” aspect refers to both the time commitment and the cost—you get access to sophisticated IT knowledge and skills but only pay for the portion you need.
Think of it as having a senior IT executive or team working for your business, but only for the hours you require each week or month. Virtual CIO services exemplify this approach, providing strategic technology leadership while dramatically reducing costs compared to full-time executive hires. This model allows even smaller organizations to leverage enterprise-grade technology leadership that would otherwise be financially out of reach.
To understand the value of fractional IT, it helps to compare it with other common approaches:
Unlike traditional outsourcing that typically focuses on day-to-day operations, fractional IT often emphasizes strategic leadership and specialized expertise. This approach is frequently delivered through managed service providers who offer both strategic guidance and tactical support in a unified service model. And unlike managed services that center on system maintenance, fractional IT can encompass everything from executive-level technology planning to hands-on implementation. Comprehensive managed IT solutions often combine these aspects, providing strategic oversight alongside day-to-day operational support.
The fractional IT model has evolved significantly in recent years, driven by several factors:
What began as simple “IT consultant” arrangements has matured into sophisticated partnerships that can transform how businesses leverage technology for competitive advantage. Strategic IT planning has become increasingly crucial for business growth, making access to executive-level technology guidance one of the primary benefits of the fractional model.
At the executive level, fractional IT often includes access to experienced Chief Technology Officers (CTOs) or Chief Information Officers (CIOs) who provide:
These seasoned professionals bring experience from multiple industries and companies, often offering perspectives that a single-company executive might not have developed. Implementing a dedicated fractional CIO can provide the strategic technology leadership needed to align IT initiatives with your organization’s business objectives. Many organizations are also turning to virtual CISO (vCISO) services for specialized security leadership without the full-time executive cost.
Beyond strategic leadership, fractional IT typically encompasses operational support:
This ensures your technology runs smoothly while the strategic elements are being developed and implemented.
A key differentiator of high-quality fractional IT is forward-looking technology planning:
These roadmaps ensure technology investments align with business goals and provide a clear path forward.
With cybersecurity threats evolving constantly, most fractional IT services now include:
This comprehensive approach helps protect your business against increasingly sophisticated threats.
The most immediate advantage of fractional IT is typically cost savings:
For many organizations, these savings alone justify the fractional approach.
Fractional arrangements often provide access to expertise that would be unaffordable on a full-time basis:
This allows even smaller organizations to leverage enterprise-grade IT leadership.
As your organization’s needs evolve, fractional IT can adapt accordingly:
This flexibility ensures you’re never paying for more than you need.
With the operational aspects of IT handled efficiently, fractional arrangements free up resources for innovation:
These strategic initiatives often deliver significant ROI beyond operational improvements.
The specialized expertise available through fractional arrangements typically strengthens security posture:
Given the average cost of a data breach now exceeds $4 million, this enhanced security can provide substantial risk reduction.
Consider fractional IT if you recognize these warning signs in your organization:
These symptoms often indicate a need for more strategic IT leadership and support.
While any organization can leverage fractional IT, these businesses typically see the greatest benefit:
The common thread is a need for sophisticated IT capabilities without the resources to support full-time specialists.
Before implementing fractional IT, assess your current state:
This assessment helps identify the specific fractional services that would deliver the most value.
When evaluating fractional IT, consider these key factors:
The ideal approach often involves balancing these considerations against your specific business context.
Fractional IT arrangements typically follow one of these models:
Most organizations start with 8-20 hours per week, adjusting as needs evolve.
A successful fractional IT implementation typically follows these steps:
This methodical approach ensures a smooth transition and clear expectations.
Effective fractional IT partnerships rely on clear communication through:
These practices help integrate fractional resources into your organization despite their part-time status.
Leading fractional IT providers establish clear performance expectations through:
These mechanisms ensure accountability and measurable value from the relationship.
When evaluating potential fractional IT providers, consider these key criteria:
The ideal partner combines technical expertise with business understanding.
During the evaluation process, ask potential partners:
The answers to these questions reveal both capabilities and approach.
Be cautious of providers that:
These warning signs often indicate potential service issues down the road.
Ensure your fractional IT agreement addresses:
A well-structured agreement sets the foundation for a successful partnership.
A smooth implementation requires careful planning:
This structured approach minimizes disruption during the transition.
Successful fractional IT relationships begin with well-defined goals:
These clear expectations prevent misalignment and disappointment.
Help your organization adapt to the new model by:
Effective change management increases adoption and satisfaction.
Track the impact of your fractional IT investment through:
This measurement approach demonstrates the value of the fractional model.
A 35-employee manufacturing company faced increasing IT complexity as they expanded. Hiring a full-time IT director would cost $150,000+ annually, but technology issues were limiting growth.
By implementing a fractional IT solution at 12 hours per week (approximately $6,000 monthly), they gained:
The result was 22% growth in production capacity without proportional increases in overhead, and significant reduction in downtime.
A 120-employee financial services firm struggled with outdated systems and increasing security concerns. Their existing IT manager had strong operational skills but lacked strategic experience for needed modernization.
Their fractional IT solution provided:
Within 18 months, the company completed a comprehensive digital transformation that would have required hiring multiple specialized roles at a fraction of the cost, while maintaining compliance with industry regulations.
Different sectors leverage fractional IT in unique ways:
The flexibility of the fractional model allows customization to industry-specific requirements.
The fractional IT landscape continues to evolve with:
These trends are expanding both the capabilities and cost-effectiveness of the model.
Artificial intelligence is transforming how fractional IT services are delivered:
These technologies allow fractional teams to deliver more value in limited hours.
Looking forward, fractional IT is adapting to changing business requirements through:
These evolutions ensure fractional IT remains relevant as technology continues to advance.
At Network Right, we’ve developed a comprehensive approach to fractional IT that combines strategic leadership with practical implementation. Our team brings:
Our clients consistently report accelerated digital transformation, reduced technology costs, and improved operational performance through our fractional IT partnerships.
Ready to explore how Network Right’s fractional IT services can benefit your organization? Here’s how to get started:
This streamlined approach ensures you can quickly begin realizing the benefits of fractional IT with Network Right.
Fractional IT services represent a powerful solution for organizations seeking sophisticated technology capabilities without the commitment of full-time resources. With Network Right’s experienced team, you can leverage this approach to reduce costs, enhance security, and accelerate your business goals.
Contact Network Right today to schedule your free consultation and discover how our fractional IT services can transform your technology capabilities.
Effective cloud infrastructure management (CIM) is no longer optional; it is a prerequisite for controlling costs, safeguarding data, and delivering the always-on digital experiences that customers expect. This guide explains how forward-thinking organizations streamline complex, multi-cloud estates and turn infrastructure into a durable, competitive advantage.
Follow the frameworks below to achieve similar results—and revisit them quarterly to keep your program evergreen.
Cloud infrastructure management encompasses the oversight, administration, and optimization of all cloud computing resources—including servers, storage, networks, and services. As organizations continue their digital transformation journeys, the complexity of these environments grows exponentially.
Modern cloud infrastructure is characterized by multi-cloud and hybrid deployments, containerization, Infrastructure as Code (IaC), and emerging technologies like serverless computing. According to recent industry data, over 85% of enterprises now employ a multi-cloud strategy, with the average organization using more than five different cloud platforms.
This complexity creates both opportunities and challenges. While organizations benefit from increased flexibility and specialized services, they also face heightened security risks, compliance concerns, and potential cost overruns without proper management practices.
Successful cloud infrastructure management begins with strategic planning. This involves:
Organizations should regularly review their resource allocation strategy, ensuring it evolves alongside changing business requirements and technological advancements. For businesses looking to align their cloud infrastructure with broader organizational goals, a well-structured IT strategy drives growth and ensures technology investments deliver measurable business value.
Manual infrastructure management is increasingly untenable in today’s complex environments. Automation and IaC approaches offer significant advantages:
Tools like Terraform, AWS CloudFormation, and Ansible have become essential components of modern cloud management, enabling teams to provision and manage resources programmatically. Many organizations are also adopting GitOps practices to synchronize code repositories with deployed infrastructure, further enhancing consistency and auditability.
Cloud costs can quickly spiral without proper oversight. Effective financial management includes:
Organizations with mature cloud financial management practices can realize cost savings of 20-30% compared to those taking an ad-hoc approach. For companies lacking in-house FinOps expertise, managed IT services teams can implement cost governance frameworks quickly and effectively.
Security cannot be an afterthought in cloud infrastructure management. Leading organizations:
With regulatory requirements growing more stringent, compliance support should be integrated directly into infrastructure management processes rather than treated as a separate function. Modern approaches include “compliance-as-code” that can trigger deployment blocks when controls fail, rather than relying on retroactive audits.
Continuous monitoring and optimization are essential for maintaining high-performing cloud environments:
Modern cloud management platforms now incorporate AI-driven analytics to provide proactive recommendations for performance improvements and cost savings. For organizations with distributed teams or complex infrastructures, remote IT support can provide 24/7 monitoring and rapid intervention capabilities.
As applications become more distributed, cloud infrastructure management must extend beyond traditional cloud environments to encompass edge computing resources. This requires:
Organizations successfully integrating edge and cloud infrastructure gain competitive advantages through reduced latency, enhanced resilience, and improved data processing capabilities for real-time analytics and IoT workloads.
Artificial intelligence is transforming how organizations approach cloud infrastructure management:
As these technologies mature, they’re enabling smaller teams to manage increasingly complex environments while improving overall efficiency and reliability. For organizations looking to leverage AI capabilities within their infrastructure, an AI readiness assessment can help identify integration opportunities and establish the necessary foundations.
Zero-trust architectures are replacing traditional VPN boundaries, improving both security posture and user experience:
These approaches align perfectly with distributed workforces and modern remote managed IT services, enabling secure access regardless of user location.
Environmental considerations are becoming central to cloud strategy:
Leading organizations now include sustainability metrics alongside traditional KPIs when evaluating their cloud infrastructure effectiveness, recognizing both the corporate responsibility and potential cost benefits of efficient resource utilization.
Effective governance provides the foundation for successful cloud management:
These frameworks should balance the need for control with the agility that makes cloud computing valuable in the first place. Many organizations benefit from IT consulting to establish these governance models based on industry best practices.
Breaking down traditional silos between development and operations teams is essential:
Organizations with mature DevOps practices deploy code 46 times more frequently with significantly fewer failures compared to traditional approaches. For companies transitioning to these practices, IT infrastructure management services can accelerate the adoption process.
The rapid evolution of cloud technologies requires ongoing skills development:
Many organizations find that a combination of internal expertise and external support provides the optimal balance of specialized knowledge and business context.
Robust disaster recovery planning is non-negotiable:
Regular disaster recovery testing often reveals configuration issues or dependencies that might otherwise remain undetected until an actual outage. Organizations seeking to strengthen their business continuity should consider a thorough business impact analysis to identify and prioritize critical systems.
Comprehensive documentation supports both operational efficiency and compliance:
Organizations with strong documentation practices experience faster incident resolution and more successful infrastructure changes. For companies looking to improve their documentation practices, IT documentation done right provides a valuable framework.
To help organizations move from theory to practice, we’ve outlined a practical 12-month roadmap for cloud infrastructure management excellence:
This phased approach allows organizations to build capabilities incrementally while delivering tangible business value at each stage. For companies looking to accelerate any phase of this roadmap, customized IT solutions can provide targeted expertise and implementation support.
As cloud environments grow more complex, effective infrastructure management has become a strategic differentiator. Organizations that excel in this area not only reduce costs and minimize risks but also gain the agility needed to capitalize on new opportunities quickly.
The most successful companies treat cloud infrastructure management as an ongoing journey rather than a destination. They continuously refine their approaches, incorporate new technologies, and balance immediate operational needs with long-term strategic objectives.
By implementing the practices outlined in this article and staying attuned to emerging trends, organizations can transform their cloud infrastructure from a technical necessity into a genuine competitive advantage—enabling innovation, enhancing security, and driving sustainable growth in an increasingly digital world.
Ready to take your cloud infrastructure management to the next level? Explore Network Right’s comprehensive IT infrastructure management services or book a meeting.
Is your business still relying on physical keys that can be lost, copied, or stolen? Are you struggling to track who accesses your facilities and when? Can you instantly revoke access when an employee leaves? If these questions keep you up at night, you’re not alone.
For modern businesses, security vulnerabilities at physical entry points create real business risks—from data breaches to theft of assets and intellectual property. Modern security access systems transform how you control, monitor, and manage facility access, delivering peace of mind while reducing administrative overhead and strengthening your overall security posture.
TL;DR: Modern security access systems replace vulnerable key systems with digital credentials, providing instant access management, detailed audit logs, and integration with your broader security infrastructure. They reduce administrative costs while strengthening security and compliance posture. Leading solutions include Ubiquiti, Brivo, Kisi, and Verkada, each optimized for different business needs.
Top benefits:
The days of managing physical security with metal keys are rapidly disappearing. Traditional key-based systems create significant vulnerabilities and operational challenges that put your business at risk.
One lost master key can cost thousands in re-keying expenses and expose sensitive assets or intellectual property. Modern access control eliminates this single point of failure while providing capabilities impossible with mechanical locks.
Traditional keys present several critical limitations:
A comprehensive security access system typically consists of four main components working together to create a secure environment:
Access credentials identify authorized users through physical or digital tokens. These range from traditional access cards to mobile credentials and biometric identifiers, each offering different levels of security and convenience.
Management software ties the system together, allowing administrators to configure access rules, manage users, and monitor system activity from a centralized dashboard.
Modern access systems create multiple layers of protection that static locks simply cannot match. Every door event—successful or denied—is logged automatically, giving you a complete audit trail for compliance and security investigations.
The real-time nature of digital access control enables:
Beyond security enhancements, these systems deliver significant operational advantages that translate to measurable ROI. Remote management capabilities allow security teams to administer access from anywhere, particularly valuable for organizations with distributed facilities or hybrid work models.
Integration with other business systems creates powerful automation opportunities, including:
Organizations with comprehensive managed IT services can leverage these integrations to create seamless security workflows that enhance both protection and productivity.
When selecting a security access system provider, several leaders stand out in the market with distinct strengths:
When evaluating security access systems, look beyond initial hardware costs to consider the total lifecycle investment. While upfront expenses typically range from $300-1,200 per door depending on hardware quality and features, traditional key management carries hidden costs that often go untracked.
The ROI calculation should factor in:
Security Metric: The average lost-key incident costs $2,800 in re-keying expenses and operational downtime, not including potential losses from unauthorized access.
Before selecting a system, conduct a thorough evaluation of your physical security landscape. Document all entry points requiring protection and identify different security zones with varying access requirements. Consider how your existing security technologies will integrate with the new access system and map potential vulnerability points in your current setup.
Document a comprehensive framework defining who should have access to which areas and when. This policy should establish standardized access levels based on roles, procedures for temporary access, protocols for credential revocation, and guidelines for ongoing system management.
Proper implementation ensures your system functions correctly from day one. Working with experienced installers like Network Right’s security installation team ensures appropriate reader placement, proper network configuration, and thorough testing of all components.
User adoption is critical to security success. Develop training programs for both administrators and end-users covering system management, proper credential handling, procedures for lost credentials, and ongoing security best practices.
Modern security access systems play a crucial role in meeting regulatory requirements across multiple frameworks. For Bay Area businesses, these systems help satisfy:
Many organizations leverage professional compliance support services to ensure their security access systems are properly configured to meet these regulatory requirements.
The detailed audit logs automatically generated by these systems provide the documentation needed to demonstrate compliance during audits and assessments, significantly reducing administrative burden while improving security posture.
When deploying a new security access system, anticipate and prepare for common hurdles to ensure a smooth transition.
Network infrastructure considerations are paramount, as modern systems rely on robust connectivity. Ensure your network can support additional devices and address power requirements through properly managed IT infrastructure. Implement backup systems for network or power failures to maintain security during outages.
If replacing an existing system, develop a careful migration plan that includes:
When a San Francisco-based financial services company with 120 employees moved to a new office, they needed to upgrade from keys to a modern access control system that would meet their security requirements and compliance needs.
Network Right implemented a Verkada system that integrated with their existing security cameras, providing a unified security platform. The solution included mobile credentials, eliminating physical cards, and integrated with their HR system for automatic access provisioning and revocation.
The result: $18,000 annual savings in security administration costs, enhanced compliance documentation, and improved employee experience with seamless access across all office areas.
The security access system landscape continues to evolve with emerging technologies that enhance both security and user experience.
Mobile-first access is rapidly becoming the standard, with physical credentials giving way to smartphone-based authentication methods. These solutions leverage Bluetooth Low Energy, NFC, and mobile wallet integration to provide convenient yet secure access options that eliminate the need for physical credentials.
Artificial intelligence is transforming security through anomaly detection that identifies unusual access patterns and predictive analytics that anticipate potential security threats. These systems continuously optimize based on usage data, creating increasingly intelligent security environments.
Once implemented, your security access system requires ongoing attention to maintain optimal performance and security.
Conduct regular security audits reviewing access logs for unusual patterns, reviewing user lists for outdated permissions, and analyzing failed access attempts. These reviews help identify potential security gaps before they can be exploited.
Keep your system secure by promptly applying security patches, updating firmware on all hardware components, and upgrading software to access new features. Test all updates in controlled environments before full deployment to prevent disruptions.
A well-designed security access system provides far more than basic entry control—it becomes a critical component of your overall security strategy, protecting your people, property, and data. By carefully selecting the right system for your needs and implementing it with attention to both security and usability, you can create a safer workplace while streamlining operations.
For organizations in the Bay Area looking to implement or upgrade their security access systems, Network Right’s professional installation services provide expert guidance through the selection, implementation, and maintenance processes. Our experience with leading platforms like Ubiquiti, Brivo, Kisi, and Verkada ensures your system will be optimized for your specific security requirements while meeting California’s unique compliance landscape.
Ready to enhance your facility’s security with a modern access control system? Contact Network Right today for a consultation on the best security access system for your business needs.
Integrating Identity, Access, and Device Management to Strengthen Organizational Trust
Enterprise digital infrastructures are not the easiest ecosystems to secure. Therefore, it is of utmost importance for businesses to employ trust and identity management services like Okta, Twingate, and Fleetdm to secure their digital assets.
At a glance:
The synergy between these tools will elevate your security posture and simplify your management process across various platforms.
Now, the question is: what do these and similar tools mean for your organization? How can you utilize them to transform your security strategy?
To grasp digital trust infrastructure, you must first understand how it securely manages transactions and interactions in the digital domain.
At its core, it’s all about guaranteeing that the data you send and receive online is protected from unauthorized access or theft. This involves a combination of technologies, including encryption, secure protocols, and authentication mechanisms.
You’re fundamentally dealing with systems that verify and ensure the integrity and security of data exchanged between devices, services, and users.
Think of your digital trust infrastructure as a set of rules and standards that everyone in the network agrees to follow, making sure that every participant is who they claim to be and that their actions are valid and authorized.
Digital trust infrastructure also includes layers of compliance and monitoring tools to detect and respond to potential security breaches. These layers help maintain crucial trust services criteria, including confidentiality, availability, and integrity of systems and data by constantly checking for vulnerabilities and threats.
Understanding this infrastructure is vital as you navigate and leverage the digital world more effectively and safely.
Okta’s platform revolutionizes identity management by offering robust, user-friendly tools for securing user identities across various applications.
Let’s look at some of the many ways you can utilize Okta
With Okta, you’re not just managing idetities; you’re building a foundation for secure digital interactions that support your organization’s long-term strategic goals.
Twingate guarantees secure connectivity by enabling seamless, private access to all your company’s applications and services, regardless of location. It ensures that you can work securely from anywhere without the complexity and risk associated with traditional VPNs.
By leveraging a zero-trust approach, Twingate minimizes your exposure to potential breaches, as access is only granted based on identity and context of the access request.
Below are two key benefits of using Twingate
In essence, Twingate provides a modern, user-friendly way to secure your digital assets, keeping your operations flexible and your data protected. It ensures you maintain trust and integrity in a digital-first world.
While Twingate secures your network access, Fleetdm enhances your device security by managing and monitoring every endpoint in your fleet.
This platform guarantees that you can control who gets in and monitor the state of devices already inside.
In addition, Fleetdm provides you with:
Overall, Fleetdm makes it much easier to maintain a secure, compliant, and efficient environment, letting you focus more on driving your business forward rather than getting bogged down by technical vulnerabilities.
To achieve peak security, integrating solutions like Fleetdm with your network access controls is essential.
By syncing Fleetdm with systems such as Okta and Twingate, you’re adding extra layers of security and creating a formidable barrier against potential threats.
These integrations allow you to manage and monitor device access more efficiently. You’ll see exactly who accesses what, when, and from where, which greatly reduces the risk of unauthorized entry.
Okta’s single sign-on and multi-factor authentication capabilities mean you’re not just relying on passwords. You’re ensuring that the person trying to access your network is who they claim to be, adding an additional layer of verification that’s vital in today’s digital world.
Lastly, Twingate steps capabilities to secure your remote access without the complexity of traditional VPNs. It offers a more streamlined, secure way to connect to your network, ensuring that sensitive data remains protected while facilitating easy access for authorized users.
Integrating Okta, Twingate, and Fleetdm into your digital infrastructure establishes a robust foundation for digital trust. They fortify your digital assets and user verification processes and enhance your organization’s resilience against cyber threats.
Achieving optimal security, however, involves more than just deploying these technologies. Effective integration is key to unlocking their full potential and safeguarding your digital landscape.
At Network Right, we specialize in Managed IT services, IT support, and next-gen digital trust services, providing the expertise necessary to integrate these solutions into your environment seamlessly.
Partnering with us ensures that you not only implement the right technologies but also optimize their functionality to meet your unique business needs and achieve superior digital security.
Fill out the form below to book a free consultation with us and learn how we can help you build a robust digital trust infrastructure specifically for your business.
